Fair Registration Practices Report

Lawyers (2017)

The answers seen below were submitted to the OFC by the regulated professions.

This Fair Registration Practices Report was produced as required by:

  • the Fair Access to Regulated Professions and Compulsory Trades Act (FARPACTA) s. 20 and 23(1), for regulated professions named in Schedule 1 of FARPACTA
  • the Health Professions Procedural Code set out in Schedule 2 of the Regulated Health Professions Act (RHPA) s. 22.7 (1) and 22.9(1), for health colleges.

Index

  1. Qualitative Information
  2. Quantitative Information
  3. Submission

1. Qualitative Information

a) Requirements for registration, including acceptable alternatives
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

b) Assessment of qualifications
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

c) Provision of timely decisions, responses, and reasons
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

d) Fees
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

e) Timelines
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

f) Policies, procedures and/or processes, including by-laws
i. Describe any improvements / changes implemented in the last year.

A number of enhancements have been made to administrative processes and systems to improve the candidate experience and enable responsiveness to candidate inquiries. These include:

  • Streamlined telephone queues to route candidate calls about admission issues more effectively.  
  • Improvements to the Licensing Process online messaging system to allow candidates to view their status in the process in real time, including examination selections and documents submitted.
  • Clearer provision of examination related deadlines on the Law Society’s website.
  • Communication of service level standards to candidates across all platforms.
ii. Describe the impact of the improvements / changes on applicants.

Candidates are able to access key information about the licensing process and their status in the licensing process.

iii. Describe the impact of the improvements / changes on your organization.

Reduction of inquiries from candidates and more efficient use of staff time.

g) Resources for applicants
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

h) Review or appeal processes
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

i) Access to applicant records
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

j) Training and resources for registration staff, Council, and committee members
i. Describe any improvements / changes implemented in the last year.

Law Society staff attended a number of relevant conferences, training events and regulatory industry events, including but not limited to Ontario Regulators for Access Consortium (ORAC) Managing Cultural Differences Workshops, ORAC sessions on top legal issues for regulators and testing accommodations, Council on Licensure, Enforcement and Regulation (CLEAR) Annual and Regional conferences, Canadian Network for Agencies for Regulation (CNAR) Annual conference, National Association of Law Placement (NALP) meetings, Schulich School of Business Certificate in Management Skills for Supervisors, and National Conference of Bar Examiners (NCBE). Staff also participated in internal training focussed on best practices in accommodations, maintaining confidentiality of candidate information and supporting candidates in the review of licensing examination profiles.

ii. Describe the impact of the improvements / changes on applicants.

Staff remain apprised of best practices in registration, licensure and accommodation and apply these principles to their handling of candidate applications. 

iii. Describe the impact of the improvements / changes on your organization.

Staff remain apprised of best practices in registration, licensure and accommodation and apply these principles to their handling of candidate applications. 

k) Mutual recognition agreements
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

l) Other (include as many items as applicable)
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

Describe any registration-related improvements/changes to your enabling legislation and/or regulations in the last year

No changes this year

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2. Quantitative Information

a) Languages
Indicate the languages in which application information materials were available in the reporting year.
Language Yes/No
English Yes
French Yes
Other (please specify)
Additional comments:
 
b) Gender of applicants
Indicate the number of applicants in each category as applicable.
Gender Number of Applicants
Male 1165
Female 1375
None of the above 0
Additional comments:
 
c) Gender of members
Indicate the number of members in each category as applicable. Select the option that best corresponds to the terminology used by your organization.
Gender Number of Members
Male 33820
Female 24257
None of the above 0
Additional comments:
 
d) Jurisdiction where applicants obtained their initial education
Indicate the number of applicants by the jurisdiction where they obtained their initial education1 in the profession or trade.
Ontario Other Canadian Provinces USA Other International Unknown Total
1497 319 83
Albania
2
Armenia
1
Australia
55
Bangladesh
4
Barbados
4
Botswana
1
Brazil
4
Cameroon
6
China
21
Colombia
4
Denmark
2
Dominican Republic
3
Egypt
2
Ethiopia
1
France
2
Germany
1
Ghana
1
Guyana
2
Hong Kong
9
India
53
Iran
5
Ireland
5
Israel
3
Italy
2
Jamaica
10
Jordan
2
Lebanon
1
Mexico
2
Moldova, Republic Of
1
Nepal
1
Netherlands
1
Nigeria
28
Pakistan
11
Panama
1
Peru
1
Philippines
6
Portugal
1
Romania
1
Russia
8
Singapore
1
S. Africa
3
Sri Lanka
2
Tanzania, United Republic Of
1
Trinidad
1
Turkey
3
Uganda
1
Ukraine
6
U.K.
348
Venezuela
4
Viet Nam
1
Zambia
1
Zimbabwe
1
Total
641
0
2540

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:
 
e) Jurisdiction where applicants who became registered members obtained their initial education
Indicate the number of applicants who became registered members in the reporting year by the jurisdiction where they obtained their initial education1 in the profession or trade.
Ontario Other Canadian Provinces USA Other International Unknown Total
1355 241 81
Albania
1
Australia
47
Bangladesh
4
Barbados
3
Brazil
3
Cayman Islands
1
China
2
Cuba
1
Denmark
1
France
1
Greece
1
Guyana
2
Hong Kong
2
India
20
Iran
3
Ireland
3
Israel
1
Jamaica
3
Kazakhstan
1
Malaysia
1
Mexico
3
Nigeria
8
Pakistan
4
Philippines
3
Sri Lanka
3
Sweden
1
Trinidad
1
Uganda
1
Ukraine
1
U.K.
242
Total
368
0
2045

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:
 
f) Jurisdiction where members were initially trained
Indicate the total number of registered members by jurisdiction where they obtained their initial education1 in the profession or trade.
Ontario Other Canadian Provinces USA Other International Unknown Total
45198 8519 0
OTHER
4043
Total
4043
317
58077

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:
 
g) Applications processed
Indicate the number of applications your organization processed in the reporting year:
Jurisdiction where applicants were initially trained in the profession (before they were granted use of the protected title or professional designation in Ontario)
from January 1st to December 31st of the reporting year Ontario Other Canadian Provinces USA Other International Unknown Total
New applications received 1497 319 83 641 0
2540
Applicants actively pursuing licensing (applicants who had some contact with your organization in the reporting year) 1821 402 143 1040 0
3406
Inactive applicants (applicants who had no contact with your organization in the reporting year) 0 0 0 0 0
0
Applicants who met all requirements and were authorized to become members but did not become members 0 0 0 0 0
0
Applicants who became FULLY registered members 1355 241 81 368 0
2045
Applicants who were authorized to receive an alternative class of licence3 but were not issued a licence 0 0 0 0 0
0
Applicants who were issued an alternative class of licence3 0 12 0 0 0
12

1 An alternative class of licence enables its holder to practice with limitations, but additional requirements must be met in order for the member to be fully licensed.

Additional comments:
 
h) Classes of certificate/license
Inidcate and provide a description of the classes of certificate/license offered by your organization.

You must specify and describe at least one class of certificate/license (on line a) in order for this step to be complete.

# Certification Description
a) L1 Description (a)

A licensee who holds a class L1 Licence is entitled to practise law in Ontario as a barrister and solicitor. 

b) L2 Description (b)

A licensee who holds a Class L2 Licence is entitled to practise law in Ontario as a barrister and solicitor in the employ of the Attorney General for Ontario, or if appointed under the Crown Attorneys Act, as a Crown Attorney or as an assistant Crown Attorney.

c) L3 Description (c)

A licensee who holds a Class L3 Licence must be a member of the Barreau du Quebec in good standing and as a member of the Ontario Bar, would be restricted to practice Quebec civil law and Canadian Federal law as a barrister and solicitor of Ontario.

Additional comments:
 
i) Reviews and appeals processed
State the number of reviews and appeals your organization processed in the reporting year (use only whole numbers; do not enter commas or decimals).
Jurisdiction where applicants were initially trained in the profession (before they were granted use of the protected title or professional designation in Ontario)
from January 1st to December 31st of the reporting year Ontario Other Canadian Provinces USA Other International Unknown Total
Applications that were subject to an internal review or that were referred to a statutory committee of your governing council, such as a Registration Committee 147 24 20 47 0
238
Applicants who initiated an appeal of a registration decision 0 0 0 0 0
0
Appeals heard 0 0 0 0 0
0
Registration decisions changed following an appeal 0 0 0 0 0
0
Additional comments:
 
j) Paid staff
In the table below, enter the number of paid staff employed by your organization in the categories shown, on December 31 of the reporting year.

When providing information for each of the categories in this section, you may want to use decimals if you count your staff using half units. For example, one full-time employee and one part-time employee might be equivalent to 1.5 employees.

You can enter decimals to the tenths position only. For example, you can enter 1.5 or 7.5 but not 1.55 or 7.52.

Category Staff
Total staff employed by the regulatory body 615
Staff involved in appeals process 166
Staff involved in registration process 38
Additional comments:
 

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3. Submission

Submission
I hereby certify that:
Name of individual with authority to sign on behalf of the organization:
Priya Bhatia
Title:
Acting Executive Director, Professional Development & Competence
Date:
2018/02/23

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