Fair Registration Practices Report

Veterinarians (2017)

The answers seen below were submitted to the OFC by the regulated professions.

This Fair Registration Practices Report was produced as required by:

  • the Fair Access to Regulated Professions and Compulsory Trades Act (FARPACTA) s. 20 and 23(1), for regulated professions named in Schedule 1 of FARPACTA
  • the Health Professions Procedural Code set out in Schedule 2 of the Regulated Health Professions Act (RHPA) s. 22.7 (1) and 22.9(1), for health colleges.

Index

  1. Qualitative Information
  2. Quantitative Information
  3. Submission

1. Qualitative Information

a) Requirements for registration, including acceptable alternatives
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

b) Assessment of qualifications
i. Describe any improvements / changes implemented in the last year.

The College began work to update the CVO Jurisprudence Examination. A minor review of the exam's blueprint was undertaken. The following changes were approved: a change from 4 option to 3 option multiple choice questions, a change from 75-100 scored items to 100-110 scored items, a change from a 2.5 hour exam length to a 3 hour exam length and other minor updates to the blueprint. The exam questions and associated study materials will be refreshed as well. The revised exam will be launched to applicants in the spring of 2018.

ii. Describe the impact of the improvements / changes on applicants.

Refreshing the exam ensures applicants enter the profession with current knowledge of Ontario legislation and regulations, as well as College standards and guidelines.

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

c) Provision of timely decisions, responses, and reasons
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

d) Fees
i. Describe any improvements / changes implemented in the last year.

The fee for a General, Restricted, Postgraduate and Resident, Academic and Public Service licence increased from $975 in 2016 to $1000 in 2017.

ii. Describe the impact of the improvements / changes on applicants.

See section iii) below.

iii. Describe the impact of the improvements / changes on your organization.

The increase in consistent with Council's long term planning related to its overall financial stability. This increase was well communicated to members and was the final fee increase as part of a 4 year stabilization plan.  

e) Timelines
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

f) Policies, procedures and/or processes, including by-laws
i. Describe any improvements / changes implemented in the last year.

The College launched a new database in 2017. This new database houses applicant and member information. With the launch of the new database, the College can now accept online licensure application submissions.

ii. Describe the impact of the improvements / changes on applicants.

The application process has been simplified in that new applicants can submit online applications, upload some of the required supporting documentation and pay application and licensing fees. Once staff receive the online licensure application, it is reviewed and then staff email the applicant to provide details about the remaining requirements to be met.

iii. Describe the impact of the improvements / changes on your organization.

The College is still working towards a fully functional system. It is anticipated that the licensing process moves away from an entirely manual process to increased automation. 

g) Resources for applicants
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

h) Review or appeal processes
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

i) Access to applicant records
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

j) Training and resources for registration staff, Council, and committee members
i. Describe any improvements / changes implemented in the last year.

The College continues to conduct an annual orientation session for all Registration Committee members. This orientation cover fairness in decision making, conflict of interest and confidentiality. Also covered during the orientation session is:

1) Anti-discrimination: New committee members are required to complete a learning module in Human Rights Principles.

2) Cultural Diversity: New committee members are required to review the Managing Cultural Differences document distributed by the Ontario Regulators for Access Consortium.

3) Objectives of FARPACTA: Committee members are required to review the "understanding fair-access law" module on the Ontario Fairness Commissioner website.

The Committee training schedule is reviewed and updated each year.

Council has regular education sessions throughout the year. Council members are required to complete a learning module on accessibility and the needs and experiences of persons with disabilities.

New College staff attend ORAC's Managing Cultural Differences workshops.

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

k) Mutual recognition agreements
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

l) Other (include as many items as applicable)
i. Describe any improvements / changes implemented in the last year.

A decision was made to discontinue the bridging program for internatinally trained veterinarians (Veterinary Skills Training and Enhancement Program) until further review could occur. The VSTEP program was challenged for many years to enroll a sufficient amount of Ontario applicants into the program and to self-sustain without additional government funding. The program was deemed not to be meeting the needs of internationally trained veterinarians in Ontario. As a next step, the College has received government funding to review the VSTEP program and to assess and determine what the current needs of applicants are related to bridging programs.

The Canadian Council of Veterinary Registrars is working on two national projects related to licensure. The first relates to establishing a nationally consistent good standing definition and the second relates to establishing a national competency profile for veterinarians.

Conversations related to a review of licensure categories, and requiring criminal record screening have begun.

A new strategic plan for the College was approved in March 2017. Following this link for more information: https://cvo.org/About-CVO/Strategic-Plan.aspx

The initiative relating to modernizing the Veterinarians Act continues and recommendations have been presented to the Ministry of Agriculture, Food and Rural Affairs for consideration.

ii. Describe the impact of the improvements / changes on applicants.

Applicants who were interested in VSTEP have had discussions with staff related to alternative resources. 

iii. Describe the impact of the improvements / changes on your organization.

No changes this year, however, as discussed above changes to the Veterinarians Act are being proposed. 

Describe any registration-related improvements/changes to your enabling legislation and/or regulations in the last year

No changes this year

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2. Quantitative Information

a) Languages
Indicate the languages in which application information materials were available in the reporting year.
Language Yes/No
English Yes
French No
Other (please specify)
Additional comments:

The College has a page on its website that provides general information about the College in French. This page can be found by following this link: http://cvo.org/Francais.aspx

b) Gender of applicants
Indicate the number of applicants in each category as applicable.
Gender Number of Applicants
Male 94
Female 223
None of the above 0
Additional comments:
 
c) Gender of members
Indicate the number of members in each category as applicable. Select the option that best corresponds to the terminology used by your organization.
Gender Number of Members
Male 1880
Female 2784
None of the above 0
Additional comments:
 
d) Jurisdiction where applicants obtained their initial education
Indicate the number of applicants by the jurisdiction where they obtained their initial education1 in the profession or trade.
Ontario Other Canadian Provinces USA Other International Unknown Total
123 49 15
Argentina
1
Australia
14
Brazil
2
Cayman Islands
1
Chile
2
Colombia
2
Dominican Republic
2
Egypt
15
France
5
Germany
1
India
19
Iran
5
Iraq
1
Ireland
13
Korea, Republic Of
4
Mexico
2
New Zealand
3
Pakistan
4
Peru
1
Philippines
2
Portugal
1
Slovakia
1
Sri Lanka
2
Saint Kitts And Nevis
8
Tunisia
1
U.K.
12
Grenada
6
Total
130
0
317

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:
 
e) Jurisdiction where applicants who became registered members obtained their initial education
Indicate the number of applicants who became registered members in the reporting year by the jurisdiction where they obtained their initial education1 in the profession or trade.
Ontario Other Canadian Provinces USA Other International Unknown Total
121 48 15
Australia
11
Bangladesh
1
Brazil
3
Chile
2
Colombia
1
Dominican Republic
2
Egypt
15
France
6
Germany
1
Grenada
5
Hungary
1
India
12
Iran
5
Iraq
1
Ireland
15
Korea, Republic Of
4
Mexico
1
New Zealand
3
Pakistan
8
Philippines
2
Portugal
1
Slovakia
2
Sri Lanka
1
Spain
1
S. Africa
2
Saint Kitts And Nevis
7
Taiwan, Province Of China
1
U.K.
10
Total
124
0
308

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:
 
f) Jurisdiction where members were initially trained
Indicate the total number of registered members by jurisdiction where they obtained their initial education1 in the profession or trade.
Ontario Other Canadian Provinces USA Other International Unknown Total
3231 397 103
Albania
1
Argentina
2
Austria
4
Australia
74
Bosnia And Herzegovina
2
Bangladesh
3
Belgium
5
Bulgaria
3
Brazil
9
Switzerland
7
Chile
3
China
2
Colombia
10
Costa Rica
2
Serbia
8
Czech Republic
2
Germany
11
Denmark
1
Egypt
70
Spain
4
Finland
1
Belarus
1
France
10
U.K.
99
Grenada
15
Croatia
5
Hungary
12
Ireland
34
Israel
2
India
224
Iraq
7
Iran
35
Italy
4
Japan
2
Kenya
8
Saint Kitts And Nevis
34
Korea, Republic Of
11
Cayman Islands
3
Sri Lanka
24
Lithuania
1
Morocco
2
Mexico
11
Malaysia
1
Nigeria
5
Netherlands
3
New Zealand
14
Peru
3
Philippines
11
Pakistan
55
Poland
17
Portugal
1
Romania
18
Russia
5
Sudan
1
Sweden
1
Slovenia
1
Slovakia
4
Syrian Arab Republic
1
Tunisia
1
Turkey
3
Trinidad
3
Taiwan, Province Of China
2
Ukraine
2
Uruguay
1
Venezuela
4
S. Africa
8
Total
933
0
4664

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:
 
g) Applications processed
Indicate the number of applications your organization processed in the reporting year:
Jurisdiction where applicants were initially trained in the profession (before they were granted use of the protected title or professional designation in Ontario)
from January 1st to December 31st of the reporting year Ontario Other Canadian Provinces USA Other International Unknown Total
New applications received 123 49 15 130 0
317
Applicants actively pursuing licensing (applicants who had some contact with your organization in the reporting year) 4 3 2 19 0
28
Inactive applicants (applicants who had no contact with your organization in the reporting year) 17 4 0 25 0
46
Applicants who met all requirements and were authorized to become members but did not become members 1 0 1 3 0
5
Applicants who became FULLY registered members 120 48 15 99 0
282
Applicants who were authorized to receive an alternative class of licence3 but were not issued a licence 0 0 0 2 0
2
Applicants who were issued an alternative class of licence3 1 0 0 25 0
26

1 An alternative class of licence enables its holder to practice with limitations, but additional requirements must be met in order for the member to be fully licensed.

Additional comments:
 
h) Classes of certificate/license
Inidcate and provide a description of the classes of certificate/license offered by your organization.

You must specify and describe at least one class of certificate/license (on line a) in order for this step to be complete.

# Certification Description
a) Restricted Licence Description (a)

A restricted licence is a licence with conditions or limitations on the practice of veterinary medicine imposed by a committee under the Veterinarians Act, most often the Registration Committee. The conditions most often placed on a restricted licence are the requirement to be supervised, restricted to practising a specific scope of veterinary medicine or restricted to a specific employer. There are three defined levels of supervision - immediate, direct or indirect. 

b) Academic Licence Description (b)

A holder of an academic licence may engage in the practice of veterinary medicine only in the department of the Ontario Veterinary College of the University of Guelph in which he or she holds a professional appointment. An academic licence terminates when the licensee ceases to hold the foregoing appointment.

c) Postgraduate and Resident Licence Description (c)

The holder of a postgraduate and resident licence must be enrolled as an intern, resident or Doctor of Veterinary Science student at the Ontario Veterinary College of the University of Guelph. The holder of a postgraduate and resident licence may engage in the practice of veterinary medicine only as required by the program in which he or she is enrolled and only at the Ontario Veterinary College. A postgraduate and resident licence terminates when the licensee ceases to be enrolled as an intern, resident or Doctor of Veterinary Science student.

d) Educational Licence Description (d)

The holder of an educational licence must be enrolled in a non-clinical program of postgraduate veterinary education provided by the Ontario Veterinary College of the University of Guelph. Examples are Epidemiology and Pathology. The educational licence terminates when the licensee ceases to be enrolled in a program of non-clinical postgraduate veterinary education.

e) Public Service Licence Description (e)

The holder of a public service licence may engage in the practice of veterinary medicine only in the course of employment as a veterinarian by the Crown in right of Canada (Federal employee)

f) Short Term Licence Description (f)

The holder of a short term licence may engage in the practice of veterinary medicine only under the supervision of the member whose undertaking has been given, and to what extent required by the appointment for special purpose as a visiting veterinarian. A short term licence can be issued for not more then 30 days.

g) General Licence Description (g)

The holder of a general licence may practise veterinary medicine in Ontario, without restriction on scope or place of practice.

Additional comments:
 
i) Reviews and appeals processed
State the number of reviews and appeals your organization processed in the reporting year (use only whole numbers; do not enter commas or decimals).
Jurisdiction where applicants were initially trained in the profession (before they were granted use of the protected title or professional designation in Ontario)
from January 1st to December 31st of the reporting year Ontario Other Canadian Provinces USA Other International Unknown Total
Applications that were subject to an internal review or that were referred to a statutory committee of your governing council, such as a Registration Committee 2 3 1 44 0
50
Applicants who initiated an appeal of a registration decision 0 0 0 0 0
0
Appeals heard 0 0 0 0 0
0
Registration decisions changed following an appeal 0 0 0 0 0
0
Additional comments:
 
j) Paid staff
In the table below, enter the number of paid staff employed by your organization in the categories shown, on December 31 of the reporting year.

When providing information for each of the categories in this section, you may want to use decimals if you count your staff using half units. For example, one full-time employee and one part-time employee might be equivalent to 1.5 employees.

You can enter decimals to the tenths position only. For example, you can enter 1.5 or 7.5 but not 1.55 or 7.52.

Category Staff
Total staff employed by the regulatory body 17
Staff involved in appeals process 3
Staff involved in registration process 4
Additional comments:
 

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3. Submission

Submission
I hereby certify that:
Name of individual with authority to sign on behalf of the organization:
Jan Robinson
Title:
Registrar & CEO
Date:
2018/03/01

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