Fair Registration Practices Report

Medical Laboratory Technologists (2017)

The answers seen below were submitted to the OFC by the regulated professions.

This Fair Registration Practices Report was produced as required by:

  • the Fair Access to Regulated Professions and Compulsory Trades Act (FARPACTA) s. 20 and 23(1), for regulated professions named in Schedule 1 of FARPACTA
  • the Health Professions Procedural Code set out in Schedule 2 of the Regulated Health Professions Act (RHPA) s. 22.7 (1) and 22.9(1), for health colleges.

Index

  1. Qualitative Information
  2. Quantitative Information
  3. Submission

1. Qualitative Information

a) Requirements for registration, including acceptable alternatives
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

b) Assessment of qualifications
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

c) Provision of timely decisions, responses, and reasons
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

d) Fees
i. Describe any improvements / changes implemented in the last year.

Registration renewal processes were modified to only accept credit card and interac online payment through a third party provider, Chase Paymentech.

ii. Describe the impact of the improvements / changes on applicants.

A small number of MLTs that traditionally paid for their registration renewal fees by cheque or directly through their bank were not allowed to do so this year.  Those members successfully used the online payment service.

iii. Describe the impact of the improvements / changes on your organization.

The move to online payment streamlined the registration renewal payment processes, leading to greater efficiency and effectiveness in financial accounting of registration renewal fees.

e) Timelines
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

f) Policies, procedures and/or processes, including by-laws
i. Describe any improvements / changes implemented in the last year.

To comply with the Minister of Health and Long-Term Care Eric Hoskins’ request for Ontario’s regulatory health Colleges to make transparency a priority objective in their strategic plans and make more information available to Ontarians, Colleges expanded the information they make public about members on their Public Registers.

After considering the feedback collected through an open consultation period, the CMLTO Council approved the Bylaw amendments which added the following CMLTO member information to the Public Register, effective January 1, 2017:

  • Full registration history
  • All places of practice
  • Inquiries, Complaints & Reports Committee (ICRC) Cautions
  • ICRC Specified Continuing Education or Remediation Programs (SCERPs)
  • ICRC Undertakings
  • ICRC Cautions will be removed from the Public Register after two (2) years.
  • SCERPs and Undertakings will be removed from the Public Register when the ICRC orders have been completed/complied with.
ii. Describe the impact of the improvements / changes on applicants.

The changes to the CMLTO Consolidated Bylaws regarding information on the Public Register had no impact on applicants.  For members, the impact was that more information was publicly available, including a full registration history, effective January 1, 2017.  This change was communicated to all members in 2017, and is mirrored in formal correspondences with members.

iii. Describe the impact of the improvements / changes on your organization.

Internal information technology processes were augmented to ensure that the CMLTO Public Register is up to date in real time with any and all changes to the registration status of any and all members.

g) Resources for applicants
i. Describe any improvements / changes implemented in the last year.

Flow charts depicting the following processes were developed and included on the CMLTO website in 2017:

  • Changing registration class
  • Mandatory reports
ii. Describe the impact of the improvements / changes on applicants.

Flow charts assist applicants and members in understanding registration processes while increasing transparency.

iii. Describe the impact of the improvements / changes on your organization.

Flow charts ensure that the registration processes are transparent and communicated in alternative formats to applicants and members.

h) Review or appeal processes
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

i) Access to applicant records
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

j) Training and resources for registration staff, Council, and committee members
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

k) Mutual recognition agreements
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

l) Other (include as many items as applicable)
i. Describe any improvements / changes implemented in the last year.

No changes this year

ii. Describe the impact of the improvements / changes on applicants.

No changes this year

iii. Describe the impact of the improvements / changes on your organization.

No changes this year

Describe any registration-related improvements/changes to your enabling legislation and/or regulations in the last year

No changes this year

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2. Quantitative Information

a) Languages
Indicate the languages in which application information materials were available in the reporting year.
Language Yes/No
English Yes
French Yes
Other (please specify)
Additional comments:

All communications related to registration matters (e.g. initial notification of membership, change of class notification, registration renewal notification) are available in French, and are sent to members who indicate that their preferred language of communication is French.

b) Gender of applicants
Indicate the number of applicants in each category as applicable.
Gender Number of Applicants
Male 74
Female 221
None of the above 0
Additional comments:
 
c) Gender of members
Indicate the number of members in each category as applicable. Select the option that best corresponds to the terminology used by your organization.
Gender Number of Members
Male 1394
Female 5487
None of the above 0
Additional comments:
 
d) Jurisdiction where applicants obtained their initial education
Indicate the number of applicants by the jurisdiction where they obtained their initial education1 in the profession or trade.
Ontario Other Canadian Provinces USA Other International Unknown Total
192 33 2
Armenia
1
Cameroon
1
Colombia
2
Egypt
3
India
22
Iran
4
Jamaica
3
Lebanon
1
Nepal
3
Nigeria
3
Pakistan
3
Philippines
18
Sudan
2
Taiwan, Province Of China
1
Peru
1
Total
68
0
295

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:
 
e) Jurisdiction where applicants who became registered members obtained their initial education
Indicate the number of applicants who became registered members in the reporting year by the jurisdiction where they obtained their initial education1 in the profession or trade.
Ontario Other Canadian Provinces USA Other International Unknown Total
192 33 2
India
21
Armenia
1
Cameroon
1
Colombia
2
Egypt
3
Iran
4
Jamaica
3
Lebanon
1
Nepal
3
Nigeria
3
Pakistan
3
Peru
1
Philippines
18
Sudan
2
Taiwan, Province Of China
1
Total
67
0
294

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:
 
f) Jurisdiction where members were initially trained
Indicate the total number of registered members by jurisdiction where they obtained their initial education1 in the profession or trade.
Ontario Other Canadian Provinces USA Other International Unknown Total
5049 396 33
Ecuador
1
Ethiopia
1
Finland
1
Hong Kong
33
Iraq
6
Israel
1
Jamaica
14
China
37
Egypt
17
India
218
Philippines
327
Sudan
8
Congo
1
U.K.
30
Nepal
8
Netherlands
3
New Zealand
2
Nigeria
13
Pakistan
27
Peru
1
Costa Rica
1
Czech Republic
1
Australia
2
Bangladesh
1
Belarus
1
Bosnia And Herzegovina
3
Bulgaria
1
Cameroon
3
Chile
1
Colombia
8
Denmark
1
Poland
9
Japan
1
Jordan
10
Kuwait
5
Lebanon
9
Malaysia
1
Mauritius
3
Myanmar
1
Qatar
2
Romania
2
OTHER
20
Russia
5
S. Africa
8
Sri Lanka
13
Sweden
1
Switzerland
1
Taiwan, Province Of China
5
Trinidad
1
Ukraine
1
United Arab Emirates
2
Venezuela
1
Yemen
1
Belgium
1
Ghana
1
Greece
1
Macedonia, The Former Yugoslav Republic Of
2
S Arabia
1
Uganda
1
Guyana
5
Iran
43
Norway
1
Palestinian Territory, Occupied
5
Portugal
2
Total
937
466
6881

1 Recognizing that applicants may receive their education in multiple jurisdictions, for the purpose of this question, include only the jurisdiction in which an entry-level degree, diploma or other certification required to practice the profession or trade was obtained.

Additional comments:
 
g) Applications processed
Indicate the number of applications your organization processed in the reporting year:
Jurisdiction where applicants were initially trained in the profession (before they were granted use of the protected title or professional designation in Ontario)
from January 1st to December 31st of the reporting year Ontario Other Canadian Provinces USA Other International Unknown Total
New applications received 192 33 2 68 0
295
Applicants actively pursuing licensing (applicants who had some contact with your organization in the reporting year) 192 33 2 68 0
295
Inactive applicants (applicants who had no contact with your organization in the reporting year) 0 0 0 0 0
0
Applicants who met all requirements and were authorized to become members but did not become members 0 0 0 0 0
0
Applicants who became FULLY registered members 190 33 2 67 0
292
Applicants who were authorized to receive an alternative class of licence3 but were not issued a licence 0 0 0 0 0
0
Applicants who were issued an alternative class of licence3 0 0 0 0 0
0

1 An alternative class of licence enables its holder to practice with limitations, but additional requirements must be met in order for the member to be fully licensed.

Additional comments:
 
h) Classes of certificate/license
Inidcate and provide a description of the classes of certificate/license offered by your organization.

You must specify and describe at least one class of certificate/license (on line a) in order for this step to be complete.

# Certification Description
a) Practising Description (a)

Members have met all the CMLTO registration requirements (education, examination, active engagement in the profession) and are able to practise without restriction.

b) Non-Practising Description (b)

Members have met the CMLTO registration requirements, but are not permitted to practise.

Additional comments:
 
i) Reviews and appeals processed
State the number of reviews and appeals your organization processed in the reporting year (use only whole numbers; do not enter commas or decimals).
Jurisdiction where applicants were initially trained in the profession (before they were granted use of the protected title or professional designation in Ontario)
from January 1st to December 31st of the reporting year Ontario Other Canadian Provinces USA Other International Unknown Total
Applications that were subject to an internal review or that were referred to a statutory committee of your governing council, such as a Registration Committee 3 0 0 1 0
4
Applicants who initiated an appeal of a registration decision 0 0 0 0 0
0
Appeals heard 0 0 0 0 0
0
Registration decisions changed following an appeal 0 0 0 0 0
0
Additional comments:
 
j) Paid staff
In the table below, enter the number of paid staff employed by your organization in the categories shown, on December 31 of the reporting year.

When providing information for each of the categories in this section, you may want to use decimals if you count your staff using half units. For example, one full-time employee and one part-time employee might be equivalent to 1.5 employees.

You can enter decimals to the tenths position only. For example, you can enter 1.5 or 7.5 but not 1.55 or 7.52.

Category Staff
Total staff employed by the regulatory body 10
Staff involved in appeals process 2
Staff involved in registration process 3
Additional comments:
 

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3. Submission

Submission
I hereby certify that:
Name of individual with authority to sign on behalf of the organization:
Kathy Wilkie
Title:
Registrar & CEO
Date:
2018/02/20

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